Personal data processing information

ANČA civil association is the organiser of the social-cultural event – International Animation Festival ‘Fest Anča’. Protecting the personal data of authors, visitors, and other subjects is its priority. This Personal Data Processing Information contains information on the processing of personal data of authors, visitors, and other natural persons whose data collecting and processing is necessary for the performance of our activities. Your personal data is processed in accordance with all the general provisions in force in the Slovak Republic, in particular (but not limited to) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as “Directive”), and Act No. 18/2018 on personal data protection (hereinafter as “Personal Data Protection Act”).

We recommend reading this Personal Data Processing Information carefully in order to ascertain your rights. Should there be any uncertainties, please contact the designated person listed below.

 

In this Personal Data Processing Information, we inform you of the following:

Who we are and how you can contact us

Who does this Personal Data Processing Information apply to

What personal data we collect

How we use your personal data and the legal basis for its processing

Who we make your personal data available to and why

How long your personal data is stored

How we transfer your personal data outside the EU

Your rights and how to enforce them

WHO WE ARE AND HOW YOU CAN CONTACT US

 

The controller of your personal data processing is:

ANČA, civil association

Address: Štefánikova 16, 811 04 Bratislava
Registration number: 42128323

(hereinafter as “controller”, “we”)

Contact person:

Erika Paulinská
Fest Anča, Rajská 4, 811 08 Bratislava
gdpr@festanca.sk

 

WHO DOES THIS PERSONAL DATA PROCESSING INFORMATION APPLY TO

  • natural persons – authors, distributors, producers, or other creators – natural persons participating in the creation of a film or an artwork
  • natural persons – festival programme guests, jury members
  • natural persons – invited participants, regular festival participants
  • natural persons – media representatives
  • natural persons – registered customers, potential festival visitors
  • natural persons – product or service suppliers, volunteers, or other contractors including authorised representatives and contact persons of product or service suppliers – legal persons
  • other natural persons whose personal data are processed under the conditions specified below in this Personal Data Processing Information.

 

WHAT PERSONAL DATA WE COLLECT

The extent of personal data we need and collect varies, depending on the purpose of collection. We only collect the personal data we need in order to serve the purpose for which they were collected. We mostly collect the following categories of personal data:

  • name, surname
  • permanent or other type of address, domicile
  • ID card number, passport number (for flight ticket provision)
  • data from your CV
  • bank account details
  • photo (portrait)
  • video and sound recording (expressions of personal nature)
  • gender
  • employer data, work position
  • phone number
  • e-mail address
  • registration number
  • VAT reference number
  • invoicing and payment details
  • handwritten signature

 

HOW WE USE YOUR PERSONAL DATA AND THE LEGAL BASIS FOR ITS PROCESSING

 In this section, we inform you about how and for what we use your personal data, as well as the legal basis for processing your personal data.

 

Purpose of personal data processing Legal basis for personal data processing
Carrying out activities related to film submission/selection for the festival

(Call for entries, selection of films submitted to the festival, preparation of programme, contacting authors/creators/submitters, curated film selection, special/programme guest selection, activities related to obtaining rights for films, negotiations with distributors)

Contract execution

(Article 6 (1)(b) of the Directive)

Carrying out activities related to festival promotion and providing supporting evidence to festival partners

(Publishing information about selected films and their authors in promotional materials of the festival, press releases, making audio and video recordings, taking portrait photos for the promotion of selected films, their authors, and creators)

Legitimate interests

(Article 6 (1)(f) of the Directive)

Carrying out activities related to ensuring participation of guests, jury members, and visitors(Jury formation, selection, and sending out invitations to jury members, sending invitations to programme guests, participants signing up for optional workshops with limited capacity, selling tickets to regular visitors) Implementation of measures prior to entering into a contract – pre-contractual relationship

Contract execution

(Article 6 (1)(b) of the Directive)

Announcing competition winners at the festival’s closing ceremony Legitimate interests

(Article 6 (1)(f) of the Directive)

Carrying out activities related to ensuring supplies of goods and services for the festival(Renting premises and equipment, providing refreshments, security services, medical services, etc., selecting collaborators, recruiting volunteers and guides to perform various activities and auxiliary services related to the festival organisation, and assurance the festival runs smoothly, particularly arranging commercial/technical conditions with the selected supplier/service provider, preparing a draft agreement, finalising a contract with the supplier’s signature, issuing and sending an order, confirmation of order by supplier)  Implementation of measures prior to entering into a contract – pre-contractual relationship

Contract execution

(Article 6 (1)(b) of the Directive)

Carrying out activities related to distribution of short films(Contacting selected authors or creators of short films, negotiations, concluding licence agreements) Implementation of measures prior to entering into a contract – pre-contractual relationship

Contract execution

(Article 6 (1)(b) of the Directive)

Sending newsletter(Informing potential  and existing festival customers about news, upcoming and future events organised by the controller, special offers, etc., mostly for the purpose of promotion and presentation of the festival’s products) Legitimate interests

(Article 6 (1)(f) of the Directive)

Contact form(Contacting natural persons via email or other means in order to answer questions or requests related to the controller’s activities or services after a request has been sent via the contact form available at the controller’s website) Legitimate interests

(Article 6 (1)(f) of the Directive)

Communicating with the media

(Sending press releases, invitations to press conferences, requests for media partnerships and calls for accreditation to media representatives for the purpose of promotion and presentation of the festival’s products)

Legitimate interests

(Article 6 (1)(f) of the Directive)

Making photo and video documentation of the festival

(Making and keeping documentation for the purpose of promoting future editions of the festival, for the festival’s partners and donors, for the purpose of presenting the festival as a significant cultural and social event, fulfilling the festival’s functions of public information, publication, science, education, and challenging in relation to local and international animated films production)

Legitimate interests

(Article 6 (1)(f) of the Directive)

Complaint handling

(Claim, complaint, request, or incentive handling, exercising rights and legal claims of data subjects or the controller)

Legitimate interests

(Article 6 (1)(f) of the Directive)

Bookkeeping and activities related to economics 

(Bookkeeping and producing accounting documents, administration and invoicing for services provided under contract, processing invoices, accounting and tax documents, ensuring an audit of the final accounts, receiving monetary and non-monetary benefits, ensuring documentation destruction) 

Compliance with legal obligation

(Article 6 (1)(c) of the Directive)

Contract execution

(Article 6 (1)(b) of the Directive)

Website operation

(The controller’s website administration, improving the services and products offered by the controller. On its website, the controller uses cookies and other similar technologies to maximise website functionality. More detailed information about cookies and options to disable can be found in the Information on the use of cookies and similar internet technologies)

Legitimate interests(Article 6 (1)(f) of the Directive)

WHO WE MAKE YOUR PERSONAL DATA AVAILABLE TO AND WHY

In this section, we inform you of the recipients to which we may provide or share your personal data. 

Some of your personal data may be provided to subjects which provide services to us, subjects which inform about our activities, or subjects that have the task of controlling financing or performing activities in accordance with generally binding rules. We strictly insist that all of our service providers and other subjects to whom we make your personal data available respect personal data protection, and abstain from using such data for their marketing purposes, unless you give them prior consent to do so. We only share personal data that the subjects absolutely need in order to provide services. Some examples are the following subjects:

  • collaborators and team members of Fest Anča
  • accommodation service providers
  • airline companies/airline services agents, travel agencies, couriers
  • media, journalists
  • accounting, tax consulting, auditory services
  • Audiovisual Fund, Media Fund programme of Creative Europe, International Visegrad Fund, LITA (Society of Authors) Litfond contributory organisation, the city of Žilina’s subsidy scheme, Slovak Arts Council, etc.
  • technological services (for instance, providing and managing the virtual environment, development, operation and management of apps, providing hardware maintenance service for all of the infrastructure’s devices, providing systemic support to the IT infrastructure, network management, newsletter management (SENDINBLUE, France), ticketing service (Inviton, s.r.o., Slovak Republic)

We may provide some of your personal data to national, local, and self-governing authorities, and other authorities of public administration if we have a legal obligation to do so, or such data are needed in order to determine, exercise or defend the rights and legitimate interests of our association or third parties.

 

HOW LONG YOUR PERSONAL DATA IS STORED

In most cases, we store your personal data for a maximum period of 10 years from the date we obtained them. In exceptional circumstances, if necessary, the time period during which we store your personal data may be extended due to reasons of exercising, proving, defending and/or exercising the rights, claims and legitimate interests of you as a data subject, or ours, or for the sake of archiving some documents or records for purposes of social, cultural, educational, and similar nature; to the extent necessary.

 

HOW WE TRANSFER YOUR PERSONAL DATA OUTSIDE THE EUROPEAN UNION

We have no plan to perform the cross-border transmission of your personal data to third countries outside the European Economic Area (the EU, Island, Norway, and Liechtenstein).

 

YOUR RIGHTS AND HOW TO ENFORCE THEM

If we process your personal data exclusively on the basis of your given consent to the processing of your personal data (Article 6 (1)(a) of the Directive), you have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You can withdraw your consent as it was obtained, i.e. in writing.

In relation to the processing of your personal data, you have the following rights to the extent determined by general binding rules:

 

  • The right to object to personal data processing

You have the right, on grounds relating to your particular situation, to object at any time to the processing of your personal data, when the processing occurs for the performance of a task carried out for reasons of public interest, or the processing is necessary for purposes of our legitimate interests.

 

 

  • The right of access to personal data

Based on your request addressed to the contact person listed in this Personal data processing information, we will send you a copy of your personal data we process. The data will be sent via email unless another method is requested.

 

 

  • The right to rectification of personal data

You have the right to have inaccurate personal data concerning you rectified without undue delay. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed.

 

 

  • The right to deletion (the right to be forgotten)

You have the right to obtain the deletion of your personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which collected or otherwise processed;
  2. you withdraw the consent on which the processing is based, and there are no other legal grounds for the processing;
  3. you object to the processing of your personal data for the reasons referred to in point 1. above, and there are no overriding legitimate grounds for the processing;
  4. your personal data have been unlawfully processed;
  5. your personal data have to be deleted for compliance with a legal obligation in the European Union or the Slovak Republic.

 

 

  • The right to restriction of processing

You have the right to obtain restriction of the processing of your personal data where one of the following applies:

  1. you contested the accuracy of the personal data during a period enabling us to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the deletion of the personal data and request the restriction of their use instead;
  3. we no longer need the personal data for the purposes of processing, but you need them for the establishment, exercise, or defence of legal claims;
  4. you have objected to the processing of your personal data for the reasons referred to in point 1. above, pending verification as to whether the legitimate grounds of the controller override those of the data subject.

 

 

  • The right to data portability

You have the right to receive your personal data that you provided to us in a structured, commonly used, and machine-readable format, and have the right to transmit those data to another controller without hindrance from us, where:

  1. the processing is based on your consent or on a contract;
  2. the processing is carried out by automated means.

 

 

  • The right to lodge a complaint with a supervisory authority

If you suspect your rights, or general binding rules concerning personal data processing might have been infringed, you have the right to refer to The Office for Personal Data Protection of the Slovak Republic with a complaint to initiate proceedings of personal data protection pursuant to Section 99 of the Act on personal data protection.

You can exercise all of your rights by contacting the contact person listed in this Personal Data processing information in writing (including email), and also by following the procedure prescribed by the law and addressing a supervisory authority – The Office for Personal Data Protection of the Slovak Republic (Hraničná 12, 820 07 Bratislava, tel. no.: + 421 2 32 31 32 14, email: statny.dozor@pdp.gov.sk, website: http://www.dataprotection.gov.sk/).

Your complaint may be rejected in cases permitted or determined by law.

 

CHANGES TO PERSONAL DATA PROCESSING INFORMATION

We can amend this Personal data processing information at any point in time. Without your explicit consent, such amendment cannot in any way affect your rights established by the relevant general binding rules on personal data protection. 

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